Summary of Position

The School Administrative Assistant coordinates all office business conducted by the school.  This is a nonexempt position.

 

Accountability

 

Reports to the Director of Education

 

Core Responsibilities

• Supports and models the Catholic Mission and the Native American Culture that are the foundations of St. Joseph’s Indian School.
• Promotes a reclaiming environment for all students through the Circle of Courage.

 

Responsibilities

 

1. Assists administration with all professional and business correspondence, including completion of state and local reports, surveys, inventories and PQI.

 

2. Directs all phone calls to the appropriate personnel, taking messages as necessary. Distributes mail.

 

3. Completes daily report of student attendance and updates and maintains student files and records. Also maintains student information within Infinite Campus and Teacher Ease.

 

4. Prints report cards using data supplied by teachers and distribute the cards to students’ families, Title Teachers, and Central Records.

 

5. Issues weekly reports (FYI bulletin, as well as the ASSP, Ineligibility, and Missing assignment lists).

 

6. Monitors students sent to the office; administers first aid and dispenses medication as necessary (per health center).

 

7. Reports immediately, any type of abuse, neglect, suspected or alleged, as well as any serious accidents or illnesses affecting the student, to the supervisor.

 

8. Maintains the petty cash and reports.

 

9. Assists staff with copying and duplication.

 

10. Acts as a recording secretary at meetings and types minutes, reports and letters.

 

11. Oversees general maintenance of business machines, completing the necessary damage reports and maintenance requisitions.

 

12. Requisitions, stocks and keeps a running inventory of all business/school supplies needed. Places orders for office supplies as directed.

 

13. Enhances professional knowledge by attending professional workshops or classes as directed by the Director of Education and maintains a working knowledge of computer office software.

 

14. Performs other responsibilities as required by the Director of Education.

 

Qualifications

• High School Diploma
• Computer and typing skills – proficiency in MS Office programs preferred
• Strong interpersonal and communication skills
• Effective time management skills and ability to multitask
• Previous work experience in an office setting

 

Physical Demands

• Uses both hands and wrists repetitively for prolonged periods.