Summary of Position
The Alumni Relations position assists with alumni events, programs, and opportunities designed to foster and strengthen the relationship between alumni and St. Joseph’s Indian School. This team member is responsible for the implementation and collaborative execution of alumni projects, events, and databases, and for building current and lasting alumni relations. This is a exempt position.
Reports to the Director of Mission Integration.
- Establishes, organizes, and maintains an Alumni Association, maintaining contact with current students and their families as a means to promote longer-term relationships in the future.
Plans regular events such as luncheons, reunions, powwow, and the Annual Distinguished Alumni Award.
- Acts as a resource for alumni and others seeking financial assistance. Follows SJIS procedure to approve and fulfill requests and maintains documentation of such interactions. Prepares a regular report on assistance activity.
- Works with the Transition Specialist to provide crossover services for students who have recently graduated from St. Joseph’s High School Program.
- Updates and maintains alumni database information, ensuring accuracy and developing reports as requested.
- Engages in regular communications with alumni about alumni activities, including promotion of the Alumni Center. Methods include phone, face-to-face, a biannual newsletter, special mailings, the alumni Facebook page, birthday cards, and other mediums.
- Oversees the Scholarship Committee and is the primary correspondent for alumni and other applicants seeking scholarships. Gathers information, sets up meetings, and presents to the Scholarship Committee as needed. Maintains an Excel spreadsheet to track scholarships awarded.
- Works with departments across campus to develop and sustain the Alumni scholarship to employment initiative. Maintain information on volunteer opportunities at St. Joseph’s Indian School and connect alumni to them appropriately.
- Oversees the bookmobile program and coordinates summer community outreach programs specific to the Reach-Out Book Mobile. This includes the purchase of books throughout the school year that can be used for the Book Mobile program. Arranges for alumni contact during bookmobile stops.
- Maintains alumni displays in the Tokéya uŋkí nájiŋpi (We Stood Here in the Beginning) Historical & Alumni Center, periodically refreshing elements as appropriate.
- Adhere to legal requirements and regulations, maintaining the confidentiality and utilizing discretion.
- Completes other duties as required by the Director of Mission Integration.
- High School diploma or the equivalent required
- Bachelor’s degree preferred, or equivalent in education, training, and experience
Knowledge, Skills and Abilities Required
- Skill in the use of personal computers and related software applications
- Strong verbal, written, and interpersonal communication skills
- Ability to work in a fast-paced environment, handling multiple projects simultaneously
- Ability to exercise excellent judgment, tact, and diplomacy in all interactions
- Attention to detail with the ability to plan, organize, and facilitate a range of special events
- Ability to travel and availability to work evenings and weekends to support events as needed
- Ability to drive a truck and trailer for bookmobile events
- Uses both hands and wrists repetitively for prolonged periods
- Evenings and weekend hours are required
- Some travel (driving) is required throughout the state
- Moving, lifting, and carrying material weighing up to 30 pounds